Easy Invoice Intake and Instant Structured Data

Poppy streamlines how legal teams collect and structure invoices by automating the entire intake process. Outside counsel can email invoices directly into a dedicated inbox, while in-house teams can upload a single invoice or hundreds at once.

No matter how the data arrives, Poppy automatically detects, parses, and structures every invoice — categorizing it by matter, task type, and other key attributes — so teams start from a clean, standardized data foundation without manual work.

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Streamlined Review, Enforcement and Approval

Poppy enforces billing discipline by automatically surfacing issues for closer review. The platform detects anomalies such as rate increases, block billing, vague narratives, partner-heavy staffing, and administrative time, so reviewers can focus on what matters instead of hunting for problems.

Integrated issue management allows teams to collect and automatically summarize their issues for easy communication with law firms. Configurable approval flows ensure every invoice moves through the right reviewers, maintaining consistency, transparency, and speed from first review to final sign-off.

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Finance-Friendly Controls

Poppy brings operational rigor to legal spend with tools that map seamlessly to finance workflows. Teams can allocate costs by department, entity, region, or any other business-relevant dimension with customizable categories, ensuring spend lands in the right buckets from day one.

Time-based budgets help prevent overruns before they happen, while automated accruals tracking gives Finance up-to-date visibility into unbilled spend. These controls create predictable, clean financial data without requiring extra manual steps from the legal team.

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Legal Spend Analytics & Reporting

Poppy turns raw spend data into strategic insight with analytics that span every dimension of legal work. Teams get a unified dashboard showing spend trends across firms, matters, categories, and timekeepers.

Firm, matter, and timekeeper-level reporting highlights performance patterns, staffing behaviors, and pricing trends. A fully searchable invoice database lets users drill down to any invoice or line item for precise analysis, while deeper analysis tools surface longer-term trends across the life of firm relationships to identify areas for material improvement.

Together, these capabilities help legal departments identify opportunities, strengthen firm relationships, and make more data-driven decisions about how and where they invest.

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Security & Enterprise Authentication

Poppy is built for teams that need reliability, control, and strong security from day one. The platform runs on enterprise-grade infrastructure with AWS and Heroku hosting, full encryption in transit and at rest, and strict safeguards ensuring customer data is never used to train AI models.

For access, Poppy supports modern single sign-on with Okta, Microsoft, and Google, giving users a simple, familiar login experience while IT keeps centralized control. Every session stays secure, auditable, and aligned with your enterprise authentication policies.